PhotonIcs and Electromagnetics Research Symposium,
also known as Progress In Electromagnetics Research Symposium
Guidelines

PIERS —— A global symposium committed to
advancing photonics and electromagnetics for the benefit of humanity.

Authors

1. Paper Preparation Overview

Abstracts

Authors are invited to submit a one-page abstract in English with at least 250 words. Full-length paper is not required for technical participation in PIERS. The abstract should explain clearly the content and relevance of the proposed technical contribution. On a separate page, please list the following information: (1) Title of the paper, (2) Name, affiliation, and email address of each author, (3) Corresponding author and Presenting author, (4) Topic or Session Organizer, if applicable, (5) State if poster presentation is preferred.

Co-authors of the abstract will be informed about the paper submission. The abstract may not be posted on the PIERS review system and online program until email addresses of all co-authors are submitted.

Please use On-Line-Submission to submit your contribution or via email (office@piers.org) with attachments.

Authors are invited to submit a one-page abstract. The abstract limit is one page but must have at least 250 words in English.

Full-length Papers

Author of an accepted abstract is invited (but not required) to submit a full paper of 3–10 pages. Full papers will be reviewed by session organizers and/or TPC members. Accepted and presented full papers will be included in the final PIERS proceedings after the conference. Note that author(s) must register and pay the non-refundable conference registration fee in order to present a paper at PIERS.

PIERS full papers will be submitted for publication in IEEE Xplore. The final PIERS proceedings will be reviewed by IEEE Societies that technically co-sponsor PIERS, including the Geoscience and Remote Sensing Society (GRSS), for quality check before submission to IEEE Xplore for publication. IEEE GRSS can reject the paper for not meeting the quality standards and has the following policies on conference publications:

1. No show papers will not be submitted to IEEE Xplore. They are treated as rejected papers.
2. Papers submitted to IEEE Xplore need to have a minimum length of 3 pages.
3. Papers should have no more than 40% overlap with prior publications.
4. Every paper should include references and the amount of references should be proportionate to the work.
5. For papers to be acceptable in IEEE Xplore, authors need to ensure that the papers fall within the IEEE Scope of Technology of Electrical Engineering and Computer Science. Correct results and acceptable English are also required. Author must clearly show the relevance of the paper to at least one or IEEE technical areas, such as technologies in electrical, electronics, photonics, computer, acoustics, communications, information, sensing, aerospace, antenna, circuits, packaging, machine learning, data science, autonomous systems etc..

Submissions for Best Student Paper Award (BSPA) and Young Scientist Award (YSA)

Author (nominee or applicant) who participates in PIERS BSPA or YSA program is required to submit a full paper of 5–10 pages. The full papers will be reviewed by the respective PIERS Award Committees.

Note for General authors:

Author of an accepted abstract is invited (but not required) to submit a full paper of 3–10 pages, which will be reviewed by session organizers and/or TPC members.

All full papers will be checked and finalized for inclusion in the PIERS Proceedings after the conference. Thus, feedbacks/comments from conference presentation may affect the decision to include or exclude a paper from the final PIERS Proceedings. Please note that the publisher reserves the right to revoke the acceptance (and retract) the publication in some extreme circumstances when it becomes apparent that a previously published or accepted work significantly misrepresented the quality, veracity, or relevance of the presented results.

PIERS Abstract, Conference Proceedings, and Overlength Page Charge:

The one-page abstracts will be disseminated electronically via the conference USB flash drive, which will distributed onsite along with the printed PIERS Technical Program and conference guide. The one-page abstracts will not be included in the final PIERS Proceedings.

Presented full-length papers that satisfy PIERS and IEEE quality and technical scope requirements will be included in the PIERS Proceedings, which will be submitted for publication in IEEE Xplore. There is no additional publication charge for full papers with 10 pages or less. The overlength page charge for full papers will be USD 50 per page beyond the 10th page. Please note that there is NO mail/shipment service of conference materials for PIERS participants.

Please be aware that PIERS Symposia/Conference publications should not be published verbatim in other journals without more than 40% change of the content of the paper.

2. File Format

To expedite the process, the following files are required.

  • Source file in Microsoft WORD or TEX (recommended) with figures.
  • A PDF file of the manuscript including text, equations, and figures.

The LaTeX file is preferred. A style file is prepared for the LaTeX users. A set of sample files for PIERS full-length Paper using the style file are listed as follows.

3. Paper Submission Instruction

Please view the copyright transfer agreement before paper submission.

Abstracts: We strongly recommend you use On-Line-Submission to submit your contribution. An acknowledge email with assigned article key will be sent to you immediately if online submission is successful. Do not online submit your revised version again. If any revision to the abstract, please log in to fill out the Abstract Revision Checklist by indicating the revised parts.

Full-length Papers: To submit a extended paper for exsiting abstract, please log in or use Full-length Paper Online Submission. Manuscript which has been published on other journals should not be submitted as PIERS extended paper.

4. Acceptance Notice and Author Login

The Abstract Acceptance Notice will be sent 3 weeks after the Abstract Submission Deadline. You can request the login username and password if your email has been provided to PIERS. Author will be informed with username and password to login user webpage after the abstract is accepted. Co-author will be sent an email and informed about this submission. Invitation Letters also can be downloaded in user webpage.

5. Pre-registration Process

Each presenting author must pay non-refundable pre-registration fee and is limited to present no more than three papers in oral and poster sessions. Only pre-registered and paid abstracts before pre-registration dealine will be scheduled in the symposium program. Inclusion of the submissions in the final Technical Program and PIERS Proceedings (full-length papers only) is guaranteed only after the pre-registration of the presenting author is completed. Your pre-registration will be valid only provided the payment is received timely.

On-site registration opportunity is for non-presenting authors only. Registration fee for your articles is non-refundable.

Registration Fee include admission to all technical sessions, coffee break areas, printed program. It does not include any other meals or lodging costs.

Kindly be aware that there is NO mail service of conference materials for NO-SHOW PIERS participants. Since 2016, The final PIERS Proceedings have been archived in IEEE Xplore.

6. Paper Proofread and Revision Process

Each article will be edited in uniform PIERS format. You can login to proofread and revise your article after it is accepted.

Abstract Revision checklist will be available on the user webpage after it is accepted and registered.

Full-length Paper Revision checklist will be available on the user webpage after the review process is finished and the paper is registered. If any revision, please fill out the revision checklist by indicating the page and line numbers where the revisions should be made.

  • Do not upload the whole revised article without any indication.
  • Revision sent by Email is not suggested as the email may be delayed or missed due to unpredicted internet problem. An acknowledge email will be sent to you immediately after the online revision checklist is successfully received.

7. Program Schedule

Usually, a Preliminary Program will be available online 1 month after the pre-registration deadline. Due to program schedule, your timely pre-registration before the deadline is highly appreciated. Final Program will be available 1 month before the conference date.

8. No-Show Policy

To avoid NO SHOW onsite, we highly appreciate that you can inform us in advance if you are not able to fulfill your onsite presentation due to unpredictable circumstances before the program is finalized. You are encouraged to find a colleague who can present the paper for you if you cannot make it to the conference. Please be reminded that if your paper is a no-show onsite, its full-length paper will not be included in the final PIERS proceedings.