Guidelines- For Authors
Authors are invited to submit a one-page abstract.
The abstract limit is one page but must have at least 250 words in English.
No full-length paper is required. The abstract
should explain clearly the content and relevance of the proposed technical contribution.
On a separate page list the following information: (1) Title of the paper, (2)
Name, affiliation, and email
of each author, (3) Mailing
address, (4) Telephone/ Fax numbers, (5) Corresponding author and Presenting
author, (6) Topic or Session organizer, if applicable, (7) State if poster presentation
Your co-authors will be informed about
the paper submission. Paper may not be displayed in the PIERS online
program untill the emails of all the co-authors are
Please use On-Line-Submission
to submit your contribution or via email (firstname.lastname@example.org)
Extended Paper: PIERS Proceedings
for IEEE Xplore
Author of an accepted abstract is invited to (but is not required to)
submit an extended paper of 3 - 8 pages. Extended papers will be reviewed by
the session organizers or the TPC members. Accepted extended papers will be
published in the final PIERS Proceedings after the conference provided the author
is registered and pay non-refundable registration fee. Since 2016, PIERS proceedings
will be submitted for archival in IEEE Xplore.
The extended papers will first be submitted to IEEE Geoscience
and Remote Sensing Society (GRSS) for quality review before submission to IEEE
Xplore. The IEEE GRSS can reject the paper for not meeting the quality standards.
The IEEE-GRSS has the following policies on conference publications
1. No show papers will not be submitted to IEEE Xplore. They are treated as
2. Papers submitted to IEEE Xplore need to have a minimum length of 3 pages.
3. Papers should have no more than 40% overlap with prior publications
4. Every paper should include references and the amount of references should be proportionate to the work.
All the extended
papers will be finalized in the PIERS Proceedings after the actual conference,
and thus some feedback from the physical conference presentation may affect
the final decision. Please note that the publisher reserves the right to revoke
the acceptance or retract the publication in some extreme circumstances when
it may become apparent that a previously published or accepted work significantly
misrepresented the quality, veracity, or relevance of the presented results.
The one-page abstracts will be included
in a USB-disk, instead of printed hard copies, which will be attached to the printed
Technical PIERS Program onsite. The PIERS
proceedings including extended papers only will be published on IEEE Xplore
and not be available onsite and on PIERS website since 2016. Kindly
be aware that there is NO mail service of conference materials for PIERS participants.
For registered and paid abstract, there
is NO additional publication charge for extended papers within 8 pages. The
overlength page charge will be USD 50 per page. To pay the
overlength page charge, please download the page charge form (PDF,
DOC) and send to
PIERS OFFICE via email or fax.
About EM Academy/PIERS Publications:
Please be aware that PIERS Symposia/Conference
publications should not be published verbatim in other journals without more
than 50% change of the content of the paper.
All accepted and paid abstracts will be included in PIERS Abstracts and distributed
onsite only since 2017.
2) PIERS Proceedings:
Kindly be aware that only full-length papers will be included in PIERS Proceedings.
All submitted full-length papers will be typesetted in uniform PIERS format
and the author will be required to proofread the typeset version and can make
revisions in due time. PIERS Proceedings will be archived in IEEE Xplore since
3) PIER Journals:
PIER Journals (PIER, PIER B, C, M, and PIER Letters) are peer-reviewed journals
and sponsored by The Electromagnetics Academy. PIERS participants are encouraged
to submit original and comprehensive articles on all aspects of electromagnetic
theory and applications to PIER Journals. Authors are strongly suggested to
visit the Author
Guideline before preparing the manuscripts.
To expedite the process, the following files are required.
- Source file in *.doc
or *.tex (recommended) with figures.
- A *.pdf file of the manuscript including text, equations,
file is preferred. A style file is prepared for
the LaTeX users. A set of sample files for PIERS full-length Paper using the
style file are listed as follows.
For LaTex users: Sample.TEX,
For WORD users, please do not worry about the *.doc format. Each
article will be typeset in uniform
PIERS TEX format.
Paper Submission Instruction
Please view the copyright
transfer agreement before paper submission.
We strongly recommend you use On-Line-Submission
to submit your contribution. An acknowledge email with assigned article key
will be sent to you immediately if online submission is successful.
Do not online submit your revised version again. If any
revision to the abstract, please log in to fill out the Abstract Revision Checklist
by indicating the revised parts.
To submit a extended paper for exsiting abstract, please log
in or use Extended-Paper
Online Submission. Manuscript which has been published on other journals
should not be submitted as PIERS extended paper.
4. Acceptance Notice and Author Login
The Abstract Acceptance Notice will be sent 3 weeks after the Abstract Submission
Deadline. You can request
the login username and password if your email has been provided to PIERS.
Author will be informed with username and password to login user webpage after
the abstract is accepted. Co-Author will be sent an email and informed about
this submission. Invitation Letters
also can be downloaded in user webpage.
authors must pay non-refundable
pre-registration fee and is limited to present no more than three papers in
oral and poster sessions. Only pre-registered
and paid abstracts before pre-registration dealine will
be scheduled in the symposium program. Inclusion
of the submissions in the final Technical Program and PIERS
Proceedings (full-length papers only) is guaranteed only after the pre-registration
of the presenting author is completed. Your pre-registration will be valid only
provided the payment is received timely.
On-site registration opportunity
is for non-presenting authors
only. Registration fee for your articles is non-refundable.
Registration Fee include
admission to all technical sessions, coffee break areas,
printed program. It does not include any other meals or lodging costs.
Kindly be aware that there is NO mail service of conference
materials for no-show PIERS participants. The final PIERS
Proceedings will be archived in IEEE Xplore since 2016.
Paper Proofread and Revision Process
Each article will be edited in uniform PIERS format.
You can login to proofread and revise your article after
it is accepted.
Revision checklist will
be available on the user webpage after it is accepted and registered.
Paper Revision checklist will be available on the
user webpage after the review process is finished and the paper is registered.
If any revision, please
fill out the revision checklist by indicating the page and line numbers where
the revisions should be made.
- Do not upload the
whole revised article without any indication.
- Revision sent by
Email is not suggested as the email may be delayed or missed due to unpredicted
internet problem. An acknowledge email will be sent to you immediately after
the online revision checklist is successfully received.
Usually, a Preliminary Program will be available
online 1 month after the pre-registration deadline. Due to program schedule,
your timely pre-registration before the deadline is highly appreciated. Final
Program will be available 1 month before the conference date.
To avoid NO SHOW onsite, we highly appreciate
that you can inform us in advance if you are not able to fulfill your onsite
presentation due to unpredictable circumstances before the program is finalized.
You are encouraged to find a colleague who can present the paper for you if
you cannot make it to the conference. Please be reminded
that if your paper is a no-show onsite, its full-length
paper will not be included in the final PIERS proceedings.
PIERS General Guidelines- Young Scientist Programs
Best Student Paper Award (BSPA)
To encourage more students to present their good research results in PIERS, Best Student Papers will be awarded after their presentation in each PIERS. Three Prize Winners (First, Second, and Third Prizes) and 1-2 Honorable Mentions will be selected for each category (SC1 to SC5) by the PIERS Young Scientist Program Committee. Each winner will receive a cash award and a banquet ticket to attend the Award Ceremony.
A student competing for best student paper award must be listed as the first author as well as the presenting author of a paper submitted for ORAL presentation. A full-length paper is required for the evaluation of the technical quality. The full-length paper should be submitted by the full-length paper submission deadline and registered by the pre-registration deadline. The final score is 50%*(paper review score) + 50%*(presentation score).
List of Best Student Paper Award for past PIERS events.
Young Scientist Award (YSA)
The Young Scientist Award (YSA) provides a more general young scientist program in comparison with the BSPA. To qualify applications for the YSA, the applicant must have PhD degree in science/engineering and under 40 years of age by the conference date. The applicant must be listed as the first author as well as the presenting author of a paper submitted for oral presentation. A
with publication list must be submitted together with the abstract.The full-length paper should be submitted by the full-length paper submission deadline and registered by the pre-registration deadline. Awardees will be selected after peer-review of the applications by the PIERS Young Scientist Program Committee.
List of Young Scientist Award for past PIERS events.
Guidelines- For Session Organizers
For session organization, please
go to PIERS SURVEY
or invited participants may be receiving multiple invitations from members of
the various PIERS Committees or other session organizers. One need not be overly
concerned with a session topic that might be in conflict or overlapping with
topics of other sessions. Multiple sessions in the same technical area will
serve to enhance the strength and interest of the area at the Symposium. The
Technical Committee will schedule sessions of similar topics at different times
over the Symposium period.
Each organized session
should have eight to eleven talks that will not be subject to the regular review
cycle. The session organizers have full authority in soliciting and accepting
articles for the session. The allocated presentation time for each talk is 20
minutes that includes the time for questions from the audience. Each author
is limited to presenting no more than three talks (including poster papers)
at the symposium and is required to register in advance. The names of the session
organizers will be listed under PIERS organization on the web page, and in the
printed version of all PIERS publications when more than 8 papers of an organized
session are received. Each session is limited to no more than 2 organizers and
the session organizer can designate a chair and a co-chair for the session.
Only registered participant can be designated as a session
chair to avoid no show onsite.
There is no
financial subsistence provided for session organizers, session
chairs, and all invitees. All the PIERS participants including session organizer,
chairs and invitees are required to register and pay registration fee. Kindly
note that "invited talks" will not be indicated in PIERS Publications
(Final Program, Abstracts & Proceedings), except for Focus Sessions
(where "keynote/invited talks" will be indicated) and some special
sessions approved by the conference leadership.
pay attention to the following items for a successful session:
1. After fill out the PIERS survey and approved by PIERS committee,
you will receive an email with login username and password to administrate your
organized session. Do visit your session webpage if you are the first
time to organize session in PIERS.
2.The most important step to a successful session
is to collect high-valued technical contributions from your colleagues, who
are leading a team and/or working in the proposed research field. You are suggested
to remind your invitees about PIERS policy of no
financial subsistence and no
invited category in advance.
3. Do send out emails to invite and remind your colleagues
to join your session by indicating your name in online
4. You will be requested to review the extended papers in your
session via email. Please return your review comments within 1~2 week.
5. Please remind the author to pre-register the paper in your
session before you arrange the paper orders. To avoid NO SHOW, only registered
paper will be scheduled in the program.
Guidelines- For Presenters
- Load and TEST presentation
files in advance:
All Oral Presenters must load and test presentation files in the PIERS
OFFICE no late than 12 hours
before the scheduled talk. Presenters are not allowed to detach the session
computer and attach their own notebook/laptop to the LCD projector in session
- Presentation files Format:
PDF, Power Point are
recommended. Movies or animations in MPEG, Windows Media, and etc,
should be tested in PIERS computer in PIERS OFFICE no later than
half-day before the session.
- USB disk, CD-ROM, DVD:
Presentation files in USB disk, CD-ROM, DVD
are acceptable by PIERS Computer..
- Report to Session Chair:
Presenters are required to report to their session chairs at least
10 minutes prior to the start of their session.
- Talk Limit: 20 minutes:
All oral presentations, including questions and answers, should be less
than 20 minutes.
- DO NOT change presentation
Session Chairs, please be present in the session room at
least 15 minutes before the start of the session and must strictly observe
the starting time and time limit of each paper and refrain from changing
paper presentation sequence.
- NO picture
When such a request is made by the presenter, the session chair and session
helpers will do their best to ensure that no pictures will be taken at the
- One panel will be available for each poster. The panel
size may be different for each PIERS.
For PIERS 2018 Toyama, the panel size is
47.2'' (W) × 82.7'' (H) or 1200 mm (W) × 2100 mm (H).
- All presenters are required to mount their papers one
hour before the session and remove them at the end of their sessions.
- Presenters should post time slots of their presence on
the panel and be present for interactive questions at the given time.