PIERS 2002: Progress in Electromagnetics Research Symposium
1-5 July, 2002

On-Campus Housing Information and Request Form

On-Campus Housing Request Deadline: Friday, 14 June 2002

Please review the information and keep a copy for your reference.

Accommodations in MIT residence halls are available for participants on the evenings of 30 June - 5 July 2002. Those interested in longer-term accommodations may download hotel lists at the bottom of this page.

Housing Requests and Deadlines

All requests for housing must be made in advance of the conference. No on-site requests are allowed. Requests for housing will be accepted until Friday, 14 June 2002 or until the limited number of rooms available is sold out—whichever comes first. Due to the large number of on-campus housing requests, early registration is recommended.

Payment for accommodations must be made at the time of reservation; requests submitted without payment will not be processed. Housing registration forms are processed in the order in which they are received. All reservations and changes must be submitted in writing; telephone requests are not accepted.

Approximately one month prior to arrival, guests will receive a written confirmation of accommodations which will include the address, telephone number and location of their residence hall assignment. This confirmation must be presented to the desk staff upon arrival. MIT retains the right to refuse entry to guests without proper identification.

About the Residence Halls

Non Air Conditioned
Single and double accommodations are available in non air-conditioned MIT residence halls located along the Charles River in Cambridge (on Amherst Alley). Rooms with private baths are not available. Shared bathroom facilities are available on every floor.

All room types have a twin-size bed, desk and chair, and a closet. Cots may be reserved for children between the ages of 6 and 14 in double rooms only, (limit two cots per room). Children under six years of age may not be accommodated on the MIT campus. Guests are provided with a blanket, pillow, and towels; toiletries are not provided. Rooms are serviced daily (towels changed, waste receptacles emptied), and linens are changed weekly. Irons and fans are available at the front desk on a first-come, first-served basis. Each room is equipped with a telephone that allows outgoing campus, local, and long-distance calls (collect or with use of credit card), and all incoming calls. Any messages taken by the front desk staff will be posted in the lobby. There are common lounge areas in each residence hall for informal gathering; refrigerators are located in some of these areas. Each building has vending machines and coin-operated laundry machines on the lower level. All buildings are elevator-equipped.

Air Conditioned
Single studio apartment-style rooms are available in an air-conditioned residence hall located at 224 Albany Street (Building NW30). The newly renovated building is fondly referred to as the Warehouse at MIT. Each unit offers private bathroom facilities, a desk and chair, couch, microwave oven, stove and refrigerator. Cookware, kitchen supplies and utensils are not provided. Each room is equipped with a telephone that allows outgoing campus, local, and long-distance calls (collect or with use of credit card), and all incoming calls. There are common lounge areas on each floor for informal gathering. The building has vending machines, coin-operated laundry machines, and elevator service.

Please note that the consumption of alcoholic beverages is not permitted in the MIT dormitories and smoking is only allowed outside of the residence halls.

Check-in time for all residence halls begins at 3:00 PM. Departing guests must check out at the front desk by 11:00 AM. Front desk staff can arrange to hold luggage for a short time after check-out on the date of departure.

Parking

On-campus parking spaces are limited and available only to persons registered for MIT on-campus housing. Parking is only available as a package coinciding with the dates of your housing stay. The non-refundable fee for on-campus parking is $7.00 per day. Parking reservations must be made in advance and paid for upon reservation. A parking permit indicating the assigned campus lot will be provided upon check-in at the residence hall.

Policy on Cancellation of On-Campus Housing: All cancellations of on-campus housing must be sent in writing (via fax or e-mail) to the MIT Conference Services Office. Written cancellations received on or before Friday, 14 June 2002 will receive a full refund (excluding any parking fees). After that date refunds will be made less a penalty equivalent to the cost of one night’s stay; provided the cancellation is received no later than 24 hours prior to the scheduled date of arrival. No refunds (full or partial) will be granted for cancellations received within 24 hours of the scheduled arrival date or thereafter, nor for any nights the dormitory room is not occupied during a reservation period.

Policy on Cancellation of Parking: Once paid, parking fees are nonrefundable

Return to PIERS home page

Download PDF's

Dorm Map
Dorm Reg Form

Links to Local Area Information Pages

MIT Home Page
Cambridge Office for Tourism
Greater Boston Convention and Visitors Bureau
Massachusetts Bay Transportation Authority

MIT Conference Services Office
Room 7-111, 77 Massachusetts Avenue
Cambridge, MA 02139-4307
(617) 253-1700 phone
(617) 258-7005 fax
conferences-www@MIT.EDU